Application #16
Automating Report Delivery
Application 16: You have an end of the day report that you would like to get Emailed to the audit team each day.
Solution: You can take advantage of the Gasboy site controller's CRON feature to have your report run automatically at the end of every day and then utilize the Infinity's report management feature to automatically Email the report to just your audit team members. Your report will also be stored in the Infinity report archives for reference at any time.
Step-by-Step:
Set Up Your End of Day Report in the Site Controller
• Reference the Gasboy CFN Manager's Manual on how to use the command file feature to create your end of day report. Name it with a unique file extension (e.g. edr) so the Infinity System can identify it. Set up a site controller CRON file to automatically execute the report at a specific time.
Establish an Alert Group with Your Audit Team Members
• Since you want to Email the report to just your audit team members, you will need to set up a special Alert Group just for them.
• On the Infinity Site Status page, click Infinity Configuration .
• On the Infinity Configuration Menu page, select the desired site in the Site: drop down box and click the Load button.
• In the Common Configuration section, click Alert Groups .
• On the bottom of the screen, click the Add button.
• In the Alert Group box, type a name for your alert group (e.g. audit).
• In the Email Addresses box, you can list the Email addresses of your audit team members. Type the first address and then press ENTER. Press ENTER after each entry so there is one entry per line. When you are finished, click the Save button.
Set Up the Infinity System to Email the Report to Your Audit Team
• On the Infinity Site Status page, click Infinity Configuration .
• On the Infinity Configuration Menu page, select the desired site in the Site: drop down box and click the Load button.
• Click Report Management under the iSite Configuration section. (If it was a tank gauge report, you would click Report Management under the iTank Configuration section.)
• Click the Add button at the bottom of the screen.
• In the Report Name box, type a name for the report (e.g. End of Day Report). In the Report Code box, type the file extension you used in the site controller (e.g. edr).
• In the Alert Group box, type the name of the new alert group you set up (e.g. audit).
• You can leave the Execute Command box empty.
• If you want the group notified when the report does not run, you can complete the Indicate Late in Minutes and the Late Alert Group entries. Enter the amount of time in minutes that are allowed to pass since the report was last run before the system notifies the alert group, listed in the Late Alert Group box, that the report is late. For example, since it is a daily report, you may wish to enter 1450 minutes (24 hours x 60 minutes + 10 minute grace period).
• You can leave the Scan with Event Group box empty.
• Select your system type from the System Type drop down box and click the Save button.
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